21st
Dear Parents(s),
The 21st Century Community Learning Centers Program is pleased to continue serving our parents and children the Extended Day Program. This program seeks to provide a valuable instructional service while at the same time compliment the regular instructional program.
All activities, policies, and regulations continue to be governed by the Sumter County Board of Education, Community Education and 21st Century Community Learning Center. Please read this handbook carefully and review it with your child, sign and return the form on the last page so that we will know you and your child fully understand our program and policies. Please keep the booklet for future reference.
If you have any questions or comments, please do not hesitate to call us at (205) 652-2271 ext.1211.
Sincerely,
Annie Walker
Community Education Supervisor
PAGE 2
Sumter
County Schools
Extended
Day Program
Acknowledgement
Statement
I have read and fully understand the
policies of the Extended Day Program as they are outlined in this handbook and
explained to me.
Date
Signature
Cut Out This Page and Return to School or Mail To:
Community Education Department
PAGE13
Purpose of
the Program
The purpose of the Extended Day Program is to provide parents with a safe and enriching environment in which their children may receive supervised care after the regular school day. The program provides quality care and enrichment that is designed to enhance the regular school curriculum.
Program Structure
The
Extended Day program is designed to provide parents with a safe haven for
children to receive supervised care after school for a designated time. The Extended Day Program is an extension
of the regular school day for grades K-8. The program provides quality care and
enrichment to enhance the regular school curriculum. Extended Day offers
supervised homework tutorial assistance and enrichment program to all students.
Activities
We offer a wide range of
activities that capitalize on the interests of children using available
community resources. A typical
afternoon includes: a healthy
snack, tutorial or homework assistance, physical fitness activities,
participation in clubs, arts, and crafts, dance, music, and karate. Special
sessions will also be available in a wide range of areas. We are constantly
looking for ways to expand our program offerings. Tutorial services are also
available at all K-8 school sites. This is an opportunity for students to get
special attention if they are experiencing academic difficulty. Referrals for
tutorial service can be made by a child’s teacher, parent, or by the
counselor.
PAGE 4
Arrival &
Departure
All students must fill in the sign-in/sign-out sheet each day upon entrance of the Extended Day Program. This is important for the child’s safety and the parent’s peace of mind.
* All signatures should be
witnessed by an extended
day teacher.
*Parents should be encouraged
to pick up their
child(ren) up on time each day.
Communication
To keep you informed about the Extended Day Program, newsletters and monthly calendars will be sent home. You will be notified in advance of special activities away from school premises.
Volunteering
Please volunteer to share your talents! If you have special talents or skills, please contact the Site Supervisor at your child’s school. We are always eager to set up a time for you to demonstrate and/ or instruct our students.
Snacks
Each school cafeteria prepares nutritious snacks for the Extended Day Program participants. We ask that you not send snacks from home. If your child has special dietary needs due to a physical or medical condition, please contact the Extended Day Program at your child’s school. A diet prescription and instructions will be required from your child’s physician. School contact numbers are as follows:
Kinterbish JHS (205) 392-4559 Ext. 2404
Typical Schedule
6:45 a.m.-7:45 a.m. Early
Bird Program
3:00 p.m.-3:45 p.m. Roll Call
and Snack (Extended Day)
3:30 p.m.-4:00 p.m. Study
Hall Homework Assistance
4:00 p.m.-5:00 p.m.
Enrichment, Supervised Play, Group Activities
5:00 p.m.-5:15 p.m. Student Pickup
5:30 p.m. Program Closes
Dismissal and Sign-out
The safety and security of students are joint staff/ parent responsibilities. Each child must be signed out daily. Only a parent or other adult designated on the child’s registration card can sign the child out. Children will only be allowed to leave the premises with a responsible adult whose name appears on the registration card. Changes regarding authorized sign-out persons should be made in writing to the site coordinator. Changes will not be made based on verbal message by a child.
You should sign your child out from the classroom that he/she is in. Please be respectful of other by parking in a manner that does not hinder the flow of traffic or create a safety hazard. Children should be picked no later than 5:30 p.m. Parents who wish to pick up their child earlier may do so. A staff member will locate and bring the child to the sign-out area.
The Extended Day Program ends
promptly at 5:30 p.m. each day. A child can be dismissed from the program if
he/she is late being picked up on a constant basis and has had conferences with
the site monitor as well as with the program director. Site monitor must have documentation
that the child has been picked up late.
PAGE 6
Tuition and Fee Payment
We are dedicated to providing you the best possible service and regard your understanding of our financial policies essential. This section of commonly asked questions and answers give basic support.
Illness
or Accident 
Parents will be called and informed if their child becomes ill or gets injured during the hours of operation. In such cases, the child must be picked up immediately. No medications can be given by the Extended Day Program staff under any circumstances. Information concerning allergies or health restrictions must be on file, along with physician’s name and telephone #.
Absences
It is extremely important that the Extended Day Staff be notified if a child is not staying on a particular day to participate in the Extended Day Program. If your child will not be attending because of scheduled appointments, or other planned absences, please send a note with your child so that the Lead Teacher/ Site Supervisor can be informed in ADVANCE. Calling the school is strongly discouraged. Absences without such notification may be mistaken for a child that is missing, and unnecessary concern and time spent searching for the child may occur.
There will be no tuition credit offered for absences due to illness or
vacation.
PAGE 9
What
Are The Fees For?
Funds
received from tuition are used for educational field trips, enrichment
materials, and providing incentives for students.
Whom
Do I Pay?
Payment
may be made to the site coordinator at the school. Payments may be made by cash
or money order. NO CHECKS PLEASE. If you pay with cash, please try to have the
exact amount. Money orders should be made payable to Sumter County Board of
Education Community Education Program.
When
Do I Pay For Extended Day?
To
assist you and your child, the Extended Day Program has a pre-service payment
policy. This means that we collect your fees prior to service being provided to
your child(ren). If you are paying weekly, payments must be received no later
than 5:30 p.m. on the previous Fri., before using our service. If you choose to
pay monthly, we must receive your payments by the first Monday of the Month.
Just as the vast majority of other service providers, we must collect our fees
in this manner in order to make required purchases and meet our own financial
obligations.
What
is the Tuition For Extended Day?
There
is no registration fee for the Extended Day Program. The activity fee for each child
is $5.00 per week/for 24 weeks and a flat fee of $50.00 for the Summer
Enrichment Program. Scholarships are provided for children that have the
inability to pay.
Extended
Day Rates
Nine
Week Period
1st
Child----------$45.00
2nd Child----------$35.00
3rd
Child----------$25.00
4th
Child----------$20.00
Withdrawal
Written notice is required at least one week in advance if you wish for your child to stop attending the program. Without such withdrawal, we will assume that your child is still enrolled and charge accordingly.
Management of Student Behavior
Each child is entitled to a safe, harmonious, and pleasant environment in the Extended Day Program. It is our desire to provide discipline, which is positive, fair, and consistent. The staff at the Extended Day Program practices a policy of being fair, firm, and friendly. Students in the Extended Day Program are expected to show dignity and respect for the staff and their students.
Students are expected to follow
several rules at all times:
- Take care of school equipment and property.
- Be prepared for work or play.
- Be quiet in the cafeteria, hallways, and other
areas.
- Keep hands, feet, and objects to yourself.
- Use polite manners and appropriate language.
In addition to the above school rules, basic expectations for each child participating in the
Extended Day Program includes:
- Report directly to the Extended Day Program when
the regular school day ends;
- Play only in designated areas;
- Remain with your supervising adult at all time;
- Leave only with parents or those designated in
advance by parents;
- Avoid bringing candy, gum, or toys to the
Extended Day Program;
If your child engages in consistently
disruptive behavior or a single severe act which endangers himself or others,
he/she can be dismissed from the program.
York West End Jr.
High Summer Enrichment students enjoy a relaxing cruise of the
21st Century
Community Learning Centers
Bringing
School and Community Together for the Excelling of Today’s Youth
Extended
Day Program
Committed
To Making Sure No Child Is Left Behind
Admission Requirements
All children are admitted to the Extended Day Program. Children must be properly enrolled by a parent or guardian in the program where they attend school. Students will need to attend the program at least 30 days to be considered full time. Students will have the option of attending on the days of enrichment only. These students will be considered drop-ins. All students must have an enrolment form on file.
chool
Visits
Parents are encouraged to visit the Extended Day Program on a regular basis.
Emergency
Plans
In case of a medical emergency, a staff member will call the person(s) indicated on the registration form. In case of storms or other disasters, the plan of the local school will be enforced.
Field Trips 
Only students with 30 or more days of attendance can participate in the special incentive activities planned. Every child that attends a field trip must have a field trip permission form on file.
PAGE 10
Enrollment
Before a child attends the after-school program, enrollment forms must be completed. Enrollment forms may be completed at the school the child(ren) attend(s). It is the responsibility of the parent or guardian to complete all enrollment forms accurately. Notification of any changes in pertinent information such as phone numbers, addresses, guardianship, and medical information should be made in writing to the Site Supervisor. Please make such adjustments in person or provide your child with a note in an envelope clearly marked Extended Day Program. Changes will not be made based on verbal messages from a child.
Calendar
of Operations
The Extended Day Program operates on the same calendar as the regular schools. The program is closed on those days recognized as school holidays. Hours of operation are 6:45 a.m. to 7:45 a.m. (Early-Bird) and 3:15 p.m. to 5:30 p.m. (Extended Day) Monday-Thursday. In those rare situations where regular school is closed or cancelled due to weather conditions, the Extended Day Program will also be canceled.
PAGE 5
Parental Input
The Extended Day Program is designed to meet the needs of the school community. Several opportunities for discussion and program evaluation will be provided throughout the year. Other parent comments are encouraged. Input may be given by calling (205)652-2271 Ext.1211. Written communication should be addressed:
Annie Walker, Community Education Supervisor
Post Office Box 10
Use of Internet and Other
Technology
Resources
The Internet and other instructional technology programs are a part of the services offered to employees and students of the school system. With access to computers and people all over the world also comes the availability of materials that may not be considered to be of educational value in a school setting. This school system has taken many precautions to restrict access to controversial materials. However, on a global network, it is impossible to control all materials. All students are required to sign an Ethical Use Agreement indicating that he or she will abide by the rules of acceptable use. Parents should review network etiquette and rules with their children.
Table of
Contents
Purpose of the Program
Activities Page 4
Enrollment
Calendar of Operations Page 5
Typical Schedule
Dismissal & Sign Out
Tuition and Fee Payment Page 6
Withdrawal
Management of Student Behavior Page 8
Illness
Absences Page 9
Admission Requirements
Communication
Volunteering
Snacks Page 10
Parental Input
Acknowledge Statement Pages 12 & 13
21st Century Community
Learning Centers
Phone: 205-652-2271 Ext. 1211
Fax: 205-652-4270
E-mail: abwalker@sumter.k12.al.us
Professional basketball players, Charles
Oakley and Mario Austin autograph basketballs at
21st Century
Community Learning Centers
Kinterbish
Jr. High
Extended
Day Program
Student-Parent
Handbook
North
Sumter Jr. High School Summer Enrichment students at the 4-H Center in
Columbiana, Alabama